Changing language clears unsaved entries. Export first if needed.
Organise expenses without uploading receipts.
Prepare an expense list for a direct airline request. This worksheet does not calculate legal compensation or decide whether an expense must be reimbursed.
Claim context
Expense entries
Use a decimal point or comma, up to two decimal places, and no thousands separators. Currencies are never converted or added together.
Keep original receipts securely. Do not enter passport numbers, banking details or document images. Names and booking references can be filled in after export instead.
Printable direct-request schedule
Review the wording and totals before using the airline's official claim channel.
To: Operating airline Expense and evidence schedule — flight disruption Dear Customer Relations Team, Please review the following expense schedule for: flight disruption. Booking reference: [booking reference]. These figures are my own records. I can provide original receipts or invoices through your official channel. This list does not establish a legal entitlement. Expense schedule No expense entries added yet. Totals by currency No totals entered. Please confirm the applicable process, reasonable-expense criteria and any evidence deadline. Yours faithfully, [passenger name]
This draft is unsigned and is not sent to anyone. It is an evidence schedule, not an award calculation or a submitted claim.
Which expenses belong in the schedule?
Keep statutory compensation, ticket reimbursement and care expenses separate. Where EU passenger-rights rules require care and the airline does not provide it, necessary, reasonable expenses may be reimbursable. Keep receipts and ask the airline to review the facts. Baggage expenses have different rules; listing an expense here does not establish coverage.
Worked example: EUR 12.50 for a meal plus EUR 7.25 for transport gives EUR 19.75. A separate GBP 5.00 entry remains GBP 5.00. These are example costs, not guaranteed reimbursable amounts.
Official EU passenger-rights guidance
This section checked: 9 September 2026.
Privacy and contact
Your worksheet entries stay in this page's memory. They are not uploaded, saved by this tool or included in its analytics events. Reloading or changing language clears them. Copies and downloaded files remain wherever you save them; handle them securely. Normal website requests may appear in server logs.
Feroz Sheikh · Doha, Qatar. FlightRefundCalc: independent educational website, not a law firm. No claim is submitted by this tool.
[email protected]